All the fans who bought supporting memberships in DisCon III so they would be eligible to vote for Chengdu in 2023 also acquired the right to cast nominating ballots for the 2022 Hugo Awards, creating an opportunity that the Hugo Book Club Blog discusses in “Hugos Unlike Any Previous”.
…Given that there are usually little more than 1,000 nominating ballots cast in a given year, these supporting members of Discon III could have an enormous influence on what makes the ballot at the Chicago Worldcon. We encourage them to nominate….
Some past administrators have said one of the hardest and most time-consuming tasks is perfecting the data entry from the variegated spellings submitted by the voters. And that’s from people writing in English. I asked the Chicon 8 Hugo Administrators what resources they have to deal with the possibility of receiving ballots with the names of works and individuals written in Chinese characters.
Nicholas Whyte, Deputy Hugo Administrator, says:
There isn’t a problem. Kansa (the nomination software) copes perfectly well with inputs in all alphabets and scripts, and we are confident that we have the internal resources to deal with all nominations as they come in, including any that are not in the Latin alphabet.
I also asked whether Chicon 8 will use solely English-language forms for the Hugo voting instructions and ballot.
Researching Worldcon publications at Fanac.org seems to show the Hugo voting forms have always been in English, regardless of host country, even in when the Worldcon has been held in countries where the primary language is something other than English. Fanac.org shows that in 1970 (when held in Germany) and 1990 (when held in The Netherlands) Hugo nominating and final ballots were in English, with no indication of an alternate in the national languages. (Fanac.org doesn’t show a form for Helsinki, from 2017.) For 2007 (Nippon) the progress report explained the Hugo nominating process in both Japanese and English, however, I find no indication that the actual voting forms were provided in both languages — Fanac.org doesn’t display a copy of the nominating ballot; the final ballot is English-only.
There is ample precedent for a Chicago convention to do everything in the English language, and it is the primary language of the United States. But a committee could always decide to facilitate voting in other languages, following the example of DisCon III site selection.
Nicholas Whyte’s response on that topic is —
We’re not planning to offer Hugo nominations materials in any language other than English this year. In an ideal world we could have looked at this, but as you note, no previous Worldcon, including those based in non-English-speaking locations, has provided Hugo voting material in any language other than English.
Unfortunately, the time we have available simply will not allow the preparation of the ballot and instructions to the standards that are necessary for the job to be done properly, so it’s not a runner for us this year. (Have you ever tried to translate “Semiprozine” into another language? I have, and it’s not pretty.)
Chicon 8 announced on Facebook yesterday they will soon be taking nominations, and if you’re not already eligible to vote there’s still time:
As we prep for the opening of Hugo nominations, we want to remind everyone that nominating is open to anyone who has a Supporting or Attending membership to the previous or current Worldcon as of January 31, 2022.
For Chicon 8, this means members of DisCon III (the 2021 Worldcon) and Chicon 8 itself.
Nominations will open soon and will run through March 15, 2022. Stay tuned!