Waiting for Online Hugo Voting and the Voter Packet

By JJ: Enquiring Hugo voter minds want to know: When will we be able to vote online? When will the Hugo Voter Packet be available?

In the tradition of similar File 770 posts on the subject in years past, here is a comparison of the deadlines and availability dates of recent Worldcons.

Because what the hell, we’ve got time to kill. And a year from now, someone is going to ask about this again, the way they do every year.

Notes:

  • In 2008 and 2009, the Hugo Voter Packet was put together by John Scalzi
  • In 2012, the Hugo Voter Packet was released in stages starting on May 18, becoming fully available on May 30
  • With the Exception of 2009, 2016, and 2017, all Finalist Announcements were made on Easter weekend

 

Chicon 7 in 2012 and Renovation in 2011 were the Worldcons which had online voting up and running the fastest, at 2 and 5 days following the announcement of the Finalists. Denvention 3 in 2008 and Renovation were the Worldcons which had the Hugo Voter Packet available the most quickly, at 3 and 4 weeks following the Finalist announcement.

While you’re waiting for the Hugo Voter Packet, here’s a list of links to read the 2018 Hugo Finalists which are available for free online.

  1. – days between online nominations becoming available and nomination deadline
  2. – days between nomination deadline and finalist announcement
  3. – days between finalist announcement and online voting becoming available
  4. – days between finalist announcement and Hugo Voter Packet becoming available
  5. – days between online voting becoming available and voting deadline
  6. – days between voting deadline and the start of Worldcon

Update 04/29/2018: Added graph.

Record-Setting Number of Votes for 2016 Hugo Nominations

MidAmeriCon II reports over 4,000 nominating ballots were received for the 2016 Hugo Awards, nearly doubling the previous record of 2,122 ballots set last year by Sasquan, the 73rd Worldcon held in Spokane, WA.

This is the eighth consecutive year the record has been broken. Prior to Sasquan, Loncon 3 (2014) received 1,923 ballots; LoneStarCon 3 (2013) 1,343; Chicon 7 (2012) 1,101; Renovation (2011) 1,006; Aussiecon 4 (2010) 864; Anticipation (2009) 799 — each a new high-water mark at the time.

MidAmeriCon II reports there were 12,715 eligible nominators, also a record. These consisted of the members of Sasquan, and all the members of MidAmeriCon II and Worldcon 75 who had joined by January 31.

The finalists for the 2016 Hugo Awards, John W. Campbell Award for Best New Writer, and the 1941 Retro Hugo Awards will be announced on Tuesday, April 26 via MidAmeriCon II’s social media.

The finalists will be released category by category, beginning at Noon CDT (1 p.m. EDT, 10 a.m. PDT, 6 p.m. London, 7 p.m. Western Europe), through the convention’s Facebook page (www.facebook.com/MidAmeriCon2/) and Twitter feed @MidAmeriCon2

The announcement will begin with the 1941 Retro Hugo Awards then continue with the 2016 Hugo Awards and Campbell Award.

The full list of finalists will be made available on the MidAmeriCon II website directly after the completion of the live announcement, and will also be distributed as a press release to all MidAmeriCon II press contacts.

The full press release follows the jump.

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Waiting for Online Hugo Voting and the Voter Packet

The 2014 Hugo Award nominees were announced with a flourish 36 days ago. Although Loncon 3 published the voting form in Progress Report 3 on May 18, fans continue to wait for the committee to open online voting and release the Hugo Voter Packet.

How does Loncon 3’s performance compare with recent Worldcons?

Among the last four Worldcons, Renovation (2011) was quickest to open both paper and online voting, within 5 days after the nominee announcement.

LoneStarCon 3 (2013) needed a full 75 days to start online voting.

The average lapse time to open online voting over the past four years is 28 days.

That means Loncon 3 isn’t going to be the quickest, though we can hope it won’t take as long as last year.

What about delivery of the Hugo Voter Packet?

John Scalzi conceived the idea and put together the early packets. Beginning with 2010, each year’s Worldcon committee has been responsible.

The Renovation committee holds the record here, too — they made the Hugo Voter Packet available within 26 days. LoneStarCon took the longest time, 50 days. The average of the last four Worldcons is 36.75 days.

So – on average – tomorrow is the day the Hugo Voter Packet would be ready.

Worldcon

(Year)

Nominees

Announced

Voting

Available

 

Packet

Available

LonCon 3 (2014)

4/19/2014

(***)

???

LoneStarCon 3 (2013)

3/30/2013

6/19/2013 (**)

5/19/2013

Chicon 7 (2012)

4/7/2012

4/9/2012

5/18/2012

Renovation (2011)

4/24/2011

4/29/2011

5/20/2011

Aussiecon 4 (2010)

4/4/2010

5/4/2010?

5/4/2010

Anticipation (2009)

3/19/2009

5/19/2009

4/22/2009 (*)

Denvention 3 (2008)

3/21/2008

4/2008

4/10/2008 (*)

(*) In these years the packet was created by John Scalzi.

(**) Date online voting opened. Paper voting began being accepted sometime after 5/1/2013 without official announcement.

(***) Print ballot form available in PR #3, posted online 5/18/2014.

Two Worldcon Apps Released

LoneStarCon 3 now offers fans two mobile apps to track Worldcon program information. Both are available for iOS and Android devices and should work on all current and recent operating system versions.

The official in-house application developed by David Brummel has a user interface following the classic iOS app style appearance. In addition to program information, it will communicate real-time party information and a newsletter feed. Get it at www.LoneStarCon3.org/mobile/.

There also is an interactive program guide developed by Eemeli Aro designed to run on full size screens as well as handheld devices. The program guide is integrated into LSC3’s website for regular user browsing. Find it at www.LoneStarCon3.org/guide/.

Both applications allow marking of individual program items as favorites, so the user can create a personal convention schedule.

The first Worldcon app was produced by Renovation two years ago and Chicon 7 followed suit. Congratulations to LoneStarCon 3 for providing this convenience again.

Hugo Voting Still Not Open

LoneStarCon 3 announced this year’s Hugo Awards nominees on March 30 but has yet to open the voting. Is 30 days and counting a long delay or not? How does this performance compare with other recent Worldcons?

The answer: It does not compare very well.

Last year, Chicon 7 announced it was ready to take votes 2 days after the nominees came out – meaning paper ballots. Online voting opened 11 days after, according to publicity.

Renovation (2011) said paper and online voting was open in a press release issued 5 days after the nominee announcement.

Aussiecon 4 (2010) reported voting open 30 days after the nominee announcement.

Anticipation (2009) wasn’t taking votes until the 60th day after.

Denvention 3 (2008) is a little harder to pinpoint because the information came in a progress report the month after the nominees were announced. The interim could have been as short as 9 days and as long as 39, and the true figure presumably lies somewhere in between.

Conclusion: The past two Worldcons got voting opened pretty quickly, and at 30 days LoneStarCon 3 is falling behind the curve.

Worldcon

(Year)

Nominees

Announced

Voting

Available

 

Packet

Available

Chicon 7 (2012)

4/7/2012

4/9/2012

 

5/18/2012

Renovation (2011)

4/24/2011

4/29/2011

 

5/20/2011

Aussiecon 4 (2010)

4/4/2010

5/4/2010?

 

5/4/2010

Anticipation (2009)

3/19/2009

5/19/2009

 

4/22/2009*

Denvention 3 (2008)

3/21/2008

4/2008

 

4/10/2008*

(*) In these years the packet was created by John Scalzi.

Sources for the dates are listed after the jump.

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2013 Hugo Nominations Break Record

For the fifth consecutive year Worldcon members have cast a record-breaking number of Hugo nominating ballots. LoneStarCon 3 received 1,343 valid nominating ballots, exceeding the 1,101 received by Chicon 7 last year. Prior to that, Renovation received 1,006 in 2011, Aussiecon 4 received 864 in 2010 and Anticipation received 799 in 2009, each a record-setting figure at the time.

This record-setting trend likely gained momentum from a rules change effective in 2012 which broadened the voting base. Since last year, members in the forthcoming Worldcon have been allowed to nominate too, just as members of the current and previous Worldcon have long been able to do. LonCon 3 in 2014 is a European Worldcon, and I would guess has many members who don’t typically join when the con is in North America, making the universe of potential Hugo nomination voters that much larger than it was in 2012 when the pool consisted of members of three U.S. Worldcons (Renovation, Chicon 7, LoneStarCon 3).

The 2013 Hugo Award nominees will be announced on Saturday, March 30, starting at 3 p.m. CDT.

The nominations announcement will be made simultaneously at four conventions in the United States and United Kingdom, with the shortlists being published through the LoneStarCon 3 website immediately afterwards.

Conventions taking part in the announcement are:

  • Norwescon 36, in Seatac, WA (1 p.m. PDT)
  • Minicon 48, in Bloomington, MN (3 p.m. CDT)
  • Marcon 48, in Columbus, OH (4 p.m. EDT)
  • EightSquaredCon, the British National Science Fiction Convention (Eastercon), in Bradford, England (8 p.m. GMT).

Nominations will also be released category by category via the LoneStarCon 3 Facebook page at www.facebook.com/LoneStarCon3 and the LoneStarCon 3 Twitter feed at twitter.com/LoneStarCon.

The full press release follows the jump.

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Follow 2012 Hugos Online

Chicon 7 reports that members cast 1,922 valid final ballots for the 2012 Hugo Awards, second only to Renovation’s record-setting tally of 2,100 last year.

The Hugo winners will be announced Sunday evening, September 2, at the Worldcon. The ceremony begins at 8 p.m. (Central) and will be broadcast live via Ustream (www.ustream.tv/channel/worldcon1.)

The official Hugo Awards site will deliver live text coverage via CoverItLive. Past Worldcon co-chair Kevin Standlee and Campbell Award Nominee Mur Lafferty will host that broadcast.

Chicon 7 will take a step forward by having Hugo base designer Deb. Kosiba reveal and discuss her work during the Chicon 7 Opening Ceremony, rather than delaying until the night of the Hugo ceremony was done for many years.

The full press release follows the jump.

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Chicon 7 Program App Available

Chicon 7 is offering app that lets users access convention information via handheld devices. Developed in partnership with Viafo, it is an enhanced version of the software used at last year’s Worldcon.

The version usable on Android phones, and tablets through Google Play, is already available. The one for iPhone and iPad will be offered soon via the iTunes App Store. Visit the Chicon 7 website to get instructions for downloading the app.

The app includes a full program schedule with item descriptions, times, and locations; a linked program participant list; social media integration; and hotel maps.

An upgrade last year is an integrated version of the program database, so information can be used offline. Members can resynchronize with the updated schedule at any time.

The full press release follows the jump.

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Chicon 7 Overflows Its Hotel

Running a Worldcon means managing tradeoffs and, honestly, every chair hopes to face the “problem” of filling the main hotel room block and needing to dispatch people to an overflow hotel.

That’s what Chicon 7 chairman Dave McCarty started doing today:

We are delighted to have filled our room block at the Hyatt Regency. We have taken almost 2000 rooms in total, reflecting the popularity and anticipation for the Worldcon returning to Chicago. We are equally delighted to have the Sheraton Chicago joining us as our second hotel partner, ensuring that all members can stay within a few minutes of the convention site.

From a public relations standpoint he’s also fortunate that the Hyatt sold out gradually enough that fans could be given plenty of warning, in contrast to last year when Renovation’s main hotel sold out the first day.

The full press release follows the jump.

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Chicon 7 Sets Hugo Nominating Vote Record

The 2012 Hugo Award nominees will be announced simultaneously at five conventions in the United States and Europe on April 7. Arrangements are also being made to broadcast all five convention presentations via Ustream.

This is the fourth consecutive year Worldcon members have cast a record-breaking number of Hugo nominating ballots. Chicon 7 received 1,101 nominating ballots, exceeding the 1,006 received by Renovation last year. Prior to that Aussiecon 4 received 864 in 2010 and Anticipation received 799 in 2009, each a record-setting figure at the time.

Conventions taking part in the announcement are:

  • Norwescon 35, a Pacific Northwest sf convention, at Seatac, WA (1 p.m. PDT)
  • Leprecon 38, an annual Arizona sf convention, at Tempe, AZ (1 p.m. MST)
  • Minicon 47, Minnesota’s longest-running sf con, at Bloomington, MN (3 p.m. CDT)
  • Marcon 47, an annual Midwest sf con, at Columbus, OH (4 p.m. EDT).
  • Olympus 2012, the British Eastercon, (9 p.m. BST).

The final ballot voting deadline will be July 31, 2012, midnight PDT. The winners will be announced at the Hugo Awards Ceremony on Sunday, September 2.

The full press release follows the jump.

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