[Editor’s note: This report tells how one fan navigated the new experience of attending a virtual Balticon. It was originally posted at España Sheriff’s Futuriana blog on May 29. Reprinted by permission.]
By España Sheriff: Last weekend was a bank holiday in the UK and Memorial Day in the States. Once upon a time would have that meant Baycon, Fanime, Clockwork Alchemy, and more would all be running at the same time, and I’d be popping between at least two of them and hearing rumours and news from the rest. Obviously that ended once I moved to the UK, but the muscle memory is still there, and I still had the vicarious enjoyment from social media and the occasional text.
This year, all of the above have been postponed anyway. But a few cons elsewhere decided to move online, including Balticon. They aren’t the first events to go virtual, but they do seem to be among the first sff cons to deploy a true multi-platform attempt to replicate as much of the convention experience as possible.
I’ve never been to Baltimore, but a couple of friends alerted me to the Virtual Balticon Facebook page and it looked interesting, especially with CoNZealand on the horizon.
I went to the website and found itwell laid out, with all the relevant information front and center, a good starting sign. So I made a nominal donation, enough that I didn’t feel like a total ghost but not so much I’d feel ripped off if it was all a bit of a fizzle.
The big events like opening ceremonies and masquerade were on Twitch and Youtube, as was the Film Festival. The Zoom panels were recorded and I believe at least some broadcast too, the convention is working on getting the rest up once the captioning is tidied up. I had vague plans to stay up for the masquerade, which was at 1am my time, but decided against it. It turned out to be less than 15 minutes long so that was the right choice. I am glad they did one, but it seems like an area that might need some developing for the current conditions.
Panels, readings, and similar were on Zoom, with advance audience sign up. They had two separate text chats; Q&A and general chatter. I mainly signed up for literary ones and found them overall good. As with any con the quality of panelists and moderators was variable, but I learned later that both panelists and moderators had to do a run through in advance, to make sure they were comfortable with the basics and that their technology would stand up to the task. I wonder if this also helped everyone focus a bit as well and weed out the “I don’t know why I am on this panel/I forgot I was on this panel and did zero prep” tendencies. Technical issues were minimal, there were spirited after-panel discussions (more on which later). I was also amused to see the “wall of books” panelist trick replicated in the form of a Zoom background.
The heart of any convention, the socialising, was mostly on Discord. This is where I spent the bulk of my time. The advantages being that it is primarily text-chat, so you can dip in and out and access it on all devices. The convention had set it up such that after joining their Discord server you were funnelled through some welcome channels that explained both Discord itself and the Balticon set up. The absolute first step was to read and agree to the Code of Conduct, with relevant links and contacts, and only then were you allowed onto the rest of the channels.
The next section let you select the areas of interest, so your list wasn’t cluttered with irrelevant stuff. So for example the gaming room did not exist for me, just like at a regular con! This section also included information specific to vendors, artists, and fan tables, plus a link to the info desk.
Done with all that, you could see the full set up, divided into sections;
General Discord: Announcements, Discord Help, a Virtual Map the local discord server, of all the convention resources and platforms, plus useful things like timezones. The info desk was well staffed but I found this very useful to refer back to.
General Balticon 54 channels; consuite, bar, filking, info desk, volunteers, watch parties, and a couple of other areas of specific interest like a Second Life change;
Below that the rest of the sections as chosen, so mine included the Dealers, Artist Alley, Fan Tables, and After Panel Discussions.
The dealers and artists sections replicated the big room with individual booths experience by having a general chat for each section and then individual ones for each vendor/artist. This allowed for general socialising and announcements, while also letting booths post without getting lost to the scroll. It also meant you could pop by a booth and leave a question even if the vendor was away at the moment.
The fan tables seemed to be one of the busiest sections, probably because they usually had someone staffing the room and eager to talk most of the day. Second to them were the after-panel discussions, they had one channel per track (gaming, literary, fan interest, etc) and therefore doubled as general chat rooms after the panel-specific conversations died down.
Finally, each text channel had a voice chat equivalent. The voice icons are easy to miss so this was a bit confusing at first, I wish Discord did colour coding or something, but it ended up being a really nice option, I had some nice chats in the Glasgow and Discon III rooms. These spaces were much quieter though, aside from technical constraints, text is asynchronous, so it’s obviously much easier to have a text channel open in case anyone wanders in. Paying attention to an empty voice channel is less fun. I wonder if this is a place it would be useful to deploy volunteers, just send out pairs of extroverts to bounce around having conversations until rooms were self-sustaining, then flit off to the next place. Hmmm.
Some of the fan tables held Zoom parties in the evenings too, I only found out on Sunday and of course timezones are tricky, but I managed a couple of hours in the Discon III one on Sunday at 8pm EST. It was nice and chill, but I get the impression that the prime ones were jumpin’.
Beyond all this there was filking, watch parties, gaming using Tabletop Simulator and Roll20, and Balticon Station in Second Life.
It’s obviously not the same as the real thing, but it’s also actually pretty great. I wouldn’t have been attending a convention this weekend otherwise, so my perspective is skewed by that. But it’s made me very hopeful for what CoNZealand can achieve.