The Baltimore Science Fiction Society has released the results of an outside investigation into four allegations that Balticon 54 committee member and forthcoming Balticon 55 chair Eric Gasior violated the club’s Code of Conduct. (See also “BSFS Opens New Investigation of Harassment Complaints”.)

The investigator, a Maryland attorney who specializes in employment law and also conducts HR training on the avoidance of illegal discrimination and harassment in the workplace, found that two complaints about “conduct in personal relationships” were unsubstantiated, while concluding that two complaints about the treatment of Balticon 54 volunteers was substantiated.

The BSFS Board of Directors has asked Gasior to resign as Chair of Balticon 55. Vice Chair Yakira Heistand will take over as this year’s con chair.

The club’s press release says —

The investigation has been completed into allegations that Eric Gasior violated the Code of Conduct of the Baltimore Science Fiction Society (BSFS”). The investigator found that two complaints about conduct in personal relationships were unsubstantiated. Complaints were substantiated about the treatment of Balticon Tech Department volunteers during preparations for Balticon 54.

The BSFS Board has asked Mr. Gasior to resign as Chair of the upcoming Balticon 55, which also entails no longer serving on the BSFS Board. Ms. Yakira Heistand will move up from Vice Chair and will serve as the Chair of the Con. The Board is taking other steps recommended by an independent investigator to make organizational improvements including providing anti-harassment training for all BSFS leadership, requiring all BSFS volunteers to sign the Code of Conduct, and creating new policies on handling Code of Conduct investigations.

The Baltimore Science Fiction Society (“BSFS”) received complaints against Eric Gasior from four people who claimed that Mr. Gasior had violated the BSFS Code of Conduct and/or engaged in other actions inconsistent with a leadership position within the organization. Mr. Gasior was Vice Chair of BSFS’s Balticon 54 and was elected to serve as Con Chair of Balticon 55. Both positions are part of the Board of Directors.

The BSFS Board is committed to providing a safe and welcoming environment for all attendees and volunteers at BSFS events and Balticon. Any complaints of Code of Conduct violations are taken very seriously. To resolve concerns that the Board did not make an effective response to the complaints against Mr. Gasior, we retained Melissa Menkel McGuire, Esq. of Wright, Constable & Skeen, LLC to conduct an independent, thorough, and fair investigation of the complaints against Mr. Gasior.

The full report is not being released to protect the privacy of the complainants, witnesses, and Mr. Gasior. Further, maintaining confidentiality creates an environment in which people will feel comfortable reporting issues of harassment, discrimination and other violations of the Code of Conduct while protecting the integrity of investigations.

The nature of the complaints and the investigator’s conclusions are as follows:

Complaint #1: Mr. Gasior failed to respect personal boundaries during a friendship with the complainant, who also expressed concern over Mr. Gasior’s leadership role at BSFS.

This complaint was found unsubstantiated.

Complaint # 2: Mr. Gasior failed to respect personal boundaries in a prior personal relationship in 2015 and 2016. The allegations were unrelated to any BSFS event. The complainant’s articulated reason for submitting the complaint to BSFS was due to a concern about Mr. Gasior having a position of power within BSFS.

This complaint was found unsubstantiated.

Complaints #3 and #4: Two people complained that Mr. Gasior engaged in actions that were disruptive to members of the Technical Department during preparations for Balticon 54.

The investigator found that these complaints were substantiated.

The BSFS Board is taking the following actions in response to seven recommendations in Ms. McGuire’s report:

1. The Board has informed the complainants of the results of their individual complaints. A copy of the investigation report will not be provided to any party. The report is subject to attorney-client privilege and the Board is not waiving this privilege on the advice of counsel.

2. The Board will release a public statement addressing the disposition of all complaints without identifying complainants by name. In further respect of the privacy of complainants and witnesses no details beyond the text of this statement will be released.

3. Under the BSFS By-Laws, the Board does not have the power to remove Mr. Gasior as Chair of Balticon 55. He has not agreed our request to voluntarily step aside from that position. Accordingly, his continuance as Con Chair and member of the Board is subject to a review by the BSFS membership at the monthly meeting on April 10, 2021.

4. Effective immediately, all volunteers are required to sign an acknowledgment that they have read the Code of Conduct and will abide by its requirements. Submissions from current volunteers are due not later than May 1, 2021. New volunteers will meet this requirement at the beginning of their service. An online form will be provided in the near future to accomplish this.

5. The Board will develop and adopt a policy and guidance for conducting any future investigations of Code of Conduct violations.

6. An anti-harassment training program for all BSFS and Balticon leadership and critical personnel will be implemented to minimize the potential for Code of Conduct violations at Balticon, BSFS events, or through BSFS controlled communication channels. The program will include a requirement for documenting training completion. A guidance document will be provided to volunteers in other positions. The program will be implemented before the return to in-person Balticons.

7. The Board will explore ways to improve communications within the Balticon Committee and strengthen our ability to treat our volunteers with the respect they deserve.

The Baltimore Science Fictions Society, Inc., a 501(c)(3) all volunteer organization, exists to promote the creation and appreciation of science fiction and fantasy cultural arts primarily through literary art forms, but also embracing the many related graphical, musical, and theatrical creations inspired by SF. The public is welcome to attend a variety of BSFS sponsored events. Please see the calendar on www.bsfs.org/bsfscldr.htm for the current event calendar.

The Baltimore Science Fiction Society has announced a new investigation of harassment complaints to be conducted by an outside investigator who will be looking into complaints the club addressed in an earlier statement. In the meantime, Balticon 55 chair Eric Gasior has voluntarily stepped aside from the club Board and the Balticon Committee, with Vice Chair Yakira Heistand to serve as the acting con chair.

The club’s press release says —

On the evening of January 4, 2021, the Baltimore Science Fiction Society (BSFS) Board of Directors (the Board) released a statement on the completed investigation of harassment complaints submitted against Mr. Gasior, the Con-Chair of the upcoming Balticon 55 convention.

At the monthly BSFS business meeting of the general membership on January 9, 2021, a BSFS member made a motion to reopen the harassment investigation. During debate on the motion, attendees raised concerns about the thoroughness, completeness, and transparency of the harassment investigation. Additionally, a previously anonymous complainant voluntarily identified herself as a complainant and repeated her complaint. After much discussion, the motion was tabled to be taken up at a closed meeting of the Board to be held the next day, January 10, 2021.

In light of the new information and the concerns the BSFS business meeting raised, the Board decided to engage an impartial, independent, outside investigator to perform a new, thorough, complete, and transparent investigation into the harassment complaints.

Using resources maintained by a locally based association of non-profits, the Board developed and is evaluating a list of investigators holding expertise relevant to performing a harassment investigation. From the list the Board will identify the best investigator available to perform a timely investigation. The Board’s expectation is to engage an investigator within the coming week to start work at the earliest date possible. The Board will provide the investigator with all the evidence the Board collected during the previous investigation. The Board will fully support the investigator’s efforts to gather additional evidence.

In the interest of cooperating with this investigation while Balticon 55 planning proceeds, Mr. Gasior has voluntarily stepped aside from the Board and the Balticon Committee for the duration of the investigation. Mr. Gasior’s status as a Life Member of BSFS remains unchanged. Effective immediately, and for the duration of the investigation, Ms Yakira Heistand, the current Vice Chair of Balticon 55, will serve as the acting Balticon 55 Con-Chair.

Upon completion of the investigation the Board will work with the investigator to publish the investigator’s findings and report. Within the context of the results of the investigation the Board may revisit the question of the Balticon 55 Con-Chair authority. The Board is committed to acting in accordance with the results of the investigation.

The Baltimore Science Fiction Society (BSFS) Board of Directors has issued a statement about their investigation into “allegations that Mr. Eric Gasior acted inappropriately and/or violated BSFS’s Code of Conduct.” Gasior was Vice Chair of the Virtual Balticon 54 (2020) and will continue as Chair Balticon 55 (2021) now that the Board has determined his “actions were not behavior prohibited under the Code of Conduct.” However, “they did represent repeated and concerning problems in communication with Balticon volunteers” and the statement lists steps the club has taken to address those problems.

Specifics about the complaints and who made them are not disclosed in the statement.

• Gasior Board Investigation and Apology

This statement summarizes the results of the Baltimore Science Fiction Society (BSFS) Board of Directors’ (Board) investigation into allegations that Mr. Eric Gasior acted inappropriately and/or violated BSFS’s Code of Conduct.

The Board has investigated all complaints brought to our attention from Virtual Balticon 54 (VB54) and in October 2020. The complaints arose from two major sources. The first complaints the Board received were caused by communication failures caused by emergency changes to Balticon in response to Covid-19. In attempting to better understand changing plans for the virtual convention, Mr. Gasior disrupted some staff preparations creating confusion and additional stress. The BSFS Board deeply regrets that this was not effectively handled at the time. Other complaints did not arise directly from Balticon or BSFS activities; this information was considered in order to deepen our understanding of the problem and because, as Balticon Chair, Mr. Gasior represents BSFS. Based on all evidence presented, we concluded that Mr. Gasior’s actions were not behavior prohibited under the Code of Conduct;[i] however, they did represent repeated and concerning problems in communication with Balticon volunteers.

The BSFS Board takes all allegations of violations of the Code of Conduct very seriously and will not tolerate inappropriate behavior at any BSFS related event, including Balticon. All members and guests are encouraged to bring such matters to the Board’s attention at any time, without fear of any adverse action being taken against them for doing so.

The Board took a considered and deliberative approach to the investigation. Because the Board takes such allegations seriously, we took the time required to investigate these complaints to be confident we gave all parties a fair opportunity to provide any and all evidence each party wished to share. We regret that this led to the mistaken impression that the Board was not addressing the allegations. We appreciate our volunteers and the work they put into making Balticon happen. The Board apologizes for any stress caused because we did not intervene in these matters prior to VB54 and for any subsequent harm during the period in which we were working to fully investigate, understand, and deliberate on the matters placed before us.                                                            

During our investigation, the Board identified confusion about the role of the Anti-Harassment Working Group[ii] and concern that individuals holding a senior role in the working group, while also holding a major role in investigating alleged violations of the Code of Conduct, might have a conflict of interest[iii]. The investigation also revealed additional information about the number of VB54 volunteers affected by the behavior described in the complaints.

To address the problems identified during the investigation, the Board has taken the following actions:

1. Issued this statement to the BSFS community, including our apology for any impacts on our volunteers and the rest of the BSFS community.

2. Advised Mr. Gasior that the roles of Con Chair and Vice-Chair are not compatible with hands-on involvement in any Balticon department and strongly recommended he work through the department heads.

3. Renamed the Anti-Harassment Working Group to the Anti-Harassment Policy Group to clarify the Group’s purpose. We have accepted Mr. Gasior’s resignation from the Group. He will not be part of the Group while he is serving as Con Chair. This clarifies the separate roles of policy development versus incident investigation and resolution.

4. Recommended that Mr. Gasior work closely with the Balticon Vice-Chair, Ms. Yakira Heistand, and other members of the Board, for assistance in managing Balticon communications. The Board will continue to monitor preparations for Balticon 55 and take additional action if warranted by future events.

[i]  In general, prohibited actions include sexual harassment or misconduct, violence or the threat of violence, other unwelcome physical contact, coercion, stalking, or slurs and derogatory comments and similar behavior. For details on the Code of Conduct, please see https://bsfs.org/policy.htm.

[ii] The Anti-Harassment Working Group members provide advice to the BSFS Board on preventing harassment and drafting the Code of Conduct and related policies. The Group’s members have no role in investigating or resolving alleged violations, and were not part of this investigation or adjudication of these complaints.

[iii] Mr. Gasior was not part of any Board discussions concerning this investigation except for the opportunities provided to submit responses to the complaints.